Standing Rules
2023-2024 Standing Rules
Name: César Chávez PTA
Federal ID Number: 90-0804306
National PTA number: 02682434
Council Affiliation: Portland Council, Region #2
State Affiliation: César Chávez PTA is affiliated with National PTA and Oregon PTA and as such is governed by the Unified Local Unit Bylaws and the Oregon PTA bylaws.
Annual Dues: Annual local unit dues shall be $10.00 which includes $2.25 for National PTA, $7.25 to Oregon PTA, and $0.50 to the local unit.
Fiscal Year: July 1st to June 30th
Quorum: Quorum for each general meeting to conduct legal business shall be eight voting members. Upon voting, one half plus one of the voting members carries the vote. If there is a tie, the chair shall vote to break the tie. Quorum for each executive board meeting or gathering to conduct official and/or legal business shall be three board members. For voting purposes, a minimum of three board members must be in agreement in order to carry the vote. If there is a tie, the voting will be postponed until the next board meeting or gathering of board members.
Meetings:
General membership meetings of this association shall be held on a regular basis during the academic year. The schedule of meetings will be established at the beginning of the academic year and posted on the association’s website. Meetings may be held via audio or video conference so that all Members participating in the meeting can hear each other. Participation in a meeting held by audio or video conference shall constitute presence of a Member at the meeting. Executive board meetings of this association shall be held prior to the general meeting. Additional general membership or executive board meetings may be called by members of the board as deemed necessary.
Officers and Executive Board:
The Executive Board shall be made up of the Officers and three At-Large Members of the association. The Executive Board may also include chairs of standing committees, provided the chairs of such committees are elected by the general membership. The Officers of this association shall be: President, Secretary, and Treasurer. Elections of the President, the Secretary, and one At-Large Member and any vacancies will be held in odd years. Elections of the Treasurer and two At-Large Members and any vacancies will be held in even years. Elections of officers shall be in May and the officers shall assume their duties on July 1st. Officers elected to fill vacancies will serve the remainder of the position’s term. César Chávez PTA officer terms will be 2 years. There is a two consecutive term limit for all board member positions, not counting time served in a vacancy. In the instance of an unexpected board vacancy, an interim officer may be appointed by the executive board until the next general PTA election. Executive board members and committee chairs must be dues paying members of the César Chávez PTA.
For the July 2023 through June 2025 term, President Keiona Connor will be the signee on all bank accounts, contracts, and other official and/or legally binding documents.
Effective October 2023, only one signer will be needed for PTA checks.
Order of Business
Call to order
Reading and approval of minutes
Unfinished business
New business / Announcements
Committee reports
Treasurer's report
Adjournment
Standing Committees
● Membership
● Volunteers
● Fundraising
● Transportation and Safety
● Communications
● Events
● Advocacy (DBRAC/Legislation)
● School Improvements
● Community Building and Support
● Auction
● Equity Group
● Literacy
● Green Team
Special Committees
The President of this association may, with the approval of the Executive Board, appoint special committees as deemed appropriate. Special committees go out of existence when the work is completed and the final report is received by the board.
Budget
The annual operating budget of this association shall be drafted by the Executive Board. The Executive Board will convene in April and will draft the proposed operating budget, which will be presented for approval at the General Meeting no later than May. Executive Board Members can reconvene at any point that amendments to the budget are required and make said amendments. Any amendments made to the operating budget will be reported at the next General meeting. PTA expenditures for non‐budgeted items under $100 can be approved by the president, at their discretion. All non‐budgeted expenses under $100 will be paid by the Treasurer as long as there is appropriate documentation supporting said expense. Any non-budgeted items between $100-$300 will need approval by the Executive Board, as long as there is appropriate documentation supporting said expense. Any General Meeting Motions, for expenses greater than $300, shall be submitted in writing (may include email) to the Executive Board a minimum of 14 days before a General Meeting. This is to ensure adequate funding prior to the motion being brought to the floor for a vote. Any Motion to amend the budget will require Executive Board approval and should be submitted a minimum of 14 days in advance of a meeting. The Executive Board has the authority to reallocate funds budgeted from one purpose to another, as program needs change, or a Committee’s work is complete.
PTA Representation and Media Clause:
With the exception of the PTA President, PTA Members shall not speak as a representative of César Chávez PTA, unless authorized to do so by the President. This includes, but is not limited to, speaking with the media, utilizing a social media platform, and/or speaking to PPS staff at the district or school level.
Dissolution clause:
Upon the dissolution of this local unit, after paying or adequately providing for the debts and obligations of the organization, the remaining assets shall be distributed to one or more nonprofit funds, foundations, or organizations that have established their tax-exempt status under Section 501(c)(3) of the Internal Revenue Code and whose purposes are in accordance with those of National PTA.
These standing rules shall be distributed by the second general membership meeting of the school year and reviewed by the chair at that meeting. They may be amended or rescinded by a two-thirds vote at any general meeting if notice of the proposed action is given at a previous meeting.
Date approved: 10/4/2023
Date submitted to Oregon PTA: 06/09/2024
President: Keiona Connor
Secretary: Veronica Arenas